A day in the life

PURCHASE LEDGER MANAGER, GLOBAL INFUSION GROUP

 

Having successfully completed a Bachelor of Science (BSc) in Mathematics at Nottingham Trent University, Rahul initially became the full time accounts payable team leader for a property company whilst managing his own drone videography business in his spare time. Rahul joined Global Infusion Group (GIG) in August 2016 on a temporary contract, which shortly evolved in to a full-time opportunity.

Rahul is a passionate foodie and takes a keen interest in the world of events. Never too far from a football pitch, he’s found a kindred spirit at GIG in our founder, Tony Laurenson who is also an avid supporter. Since joining the finance team, Rahul has been involved in a wide range of financial management for prestigious events – such as the Rio Olympic Games, Coldplay’s global tour and numerous festivals nationwide.

At GIG, no two days are the same and the finance department is no exception. The nature of the business means that things are constantly changing and the team must be ready and willing to react to the business needs! A key part of Rahul’s day-to-day work involves providing support to all of the Global Infusion Group’s trading divisions; including the onsite teams that deliver amazing service to our clients. Other important functions involve working alongside our planning and operations teams to assist in securing new business opportunities, through detailed financial management. Yes, his calculator is always at the ready!

Rahul is responsible for the management of the purchase ledger, preparing for month-end reporting, payment runs, point of contact for business on all profit and loss queries, new credit applications, as well as a review of process to improve efficiency.

Rahul is suited to this role as he has great experience in purchase ledger functions, can manage large volumes of invoices and has a hands-on approach with superb attention to detail. When he’s not watching football that is!

Rahul Gathani

Frances Rouse

A DAY IN THE LIFE

EVENT COORDINATOR, EAT TO THE BEAT

 

Mornings for Frances always begin with a round of hot drinks for the team – as we all know that behind every successful team is a great tea maker!

Day to day, Frances works very closely with Lauren Joyce, Account Manager for Film & TV clients at Eat to the Beat, along with Olivia Morris and Kim Joyce, Account Manager’s for Eat to the Beat’s music, cultural events, festivals, touring and corporate clients to ensure that the team delivers the highest levels of service and catering for artists and crew.

Frances’ main duties vary but certainly include preparing quotations and sourcing and securing equipment with suppliers; which can range from ordering gas bottles to booking tanker drainage. A typical day includes the usual office administration functions, it’s fast paced and more often that not the day has finished as quickly as it started.

As you’d expect from the world of Film & TV there are often quirky assignments relating to the demands and expectations of our clients. Typical administrative tasks for music catering based events can include ordering rider items for dressing rooms. These can be anything from everyday essentials to obscure, hard to find products. Sadly, Frances is sworn to secrecy so cannot reveal any of the fun things she has been asked to order. Sorry folks!

A key part of Frances’ support to all the team is the day to day financial administration for Eat to the Beat, including raising all invoices.

As Frances works closely with each team member within Eat to the Beat, she is involved in a variety of tasks. It is safe to say that that no two days are the same and always include a catering operation of some description, so it’s an exciting, busy and demanding role.

A DAY IN THE LIFE

OPERATIONS MANAGER, GIG

 

Katy works in a fast paced client facing, customer focused environment. Day to day liaison with clients is vital for understanding requirements and objectives and turning them into deliverable and relevant operations plans that ensure we deliver! Flexibility to working hours and implementing company codes of conduct and company policy is all part and parcel of a normal day for Katy, along with the ability to travel across almost anywhere at a moment’s notice!

In conjunction with the Project Manager, Executive Chef and crewing team, calculating and coordinating staffing requirements is often a large part of the planning process. Writing run sheets, creating and updating specific operations manuals are a daily activity, as well working with functional areas, including the culinary team to design seasonal menus. Close liaison with the warehouse team to ensure all equipment is packed and delivered is often another key daily task. 

With any project, large or small, financial planning and reconciliation is a fundamental part of our commercial success and the success of our clients return on investment. Supported by a behind the scenes accounting team at HQ, Katy works closely with them to ensure invoices are processed, supply chain is secured and both full and freelance team members receive the appropriate remuneration.

Onsite, with responsibility for the co-ordination of all operational queries, Katy acts as our lead ambassador with all stakeholders; providing live event management support, briefing staff and ensuring documents are disseminated. Readiness is a fundamental core of Katy’s role, and enforces all related KPI’s. Adherence to health and safety, including licensing continues throughout the lifespan of the event, completing pre and post service checks and reports, complying with security needs, and ensuring lessons learned are carried forward.

Safe and prompt pack down marks the end of the project, but not for Katy… hands on and often the last one onsite, she is already planning the next one!

Katy is a PRINCE2 qualified Project Manager and joined GIG in 2012. Since then Katy has overseen Olympic Operations at PyeongChang 2018, Rio 2016 and was a Restaurant Manager out at Sochi 2014. She has travelled globally to manage hospitality on numerous events, including the World Endurance Championships and Extreme Sailing Series. Additionally, Katy manages a large portfolio of our clients; Renault, Cisco, AEG, Mace, EA Games, Porsche, Virgin Money, Aston Martin and ASOS.

Katy Turner

Warehouse Operative - Coming soon!

THE LEGENDS ARE AT WORK

 

We’re just cooking up more exciting behind the scenes stories, and we’ll be uploading very soon.

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